Employee Vehicle Use Agreement

According to the IRS, if you only use a vehicle for commercial purposes, you can deduct the full operating costs, subject to restrictions. If you use the car for both commercial and private purposes, you can only deduct the commercial use fee. A driver safety directive describes specific rules for people who use cars from a company or organisation. These often require regular maintenance of vehicles, the use of seat belts and prohibit the use of mobile phones, alcohol and medications that interfere with driving. A directive on company vehicles or an agreement on the use of company vehicles defines the authorised personnel for a vehicle in the company`s fleet. It also describes the qualification requirements of a company car, the basic rules that employees must follow when using company vehicles and disciplinary measures for the misuse of vehicles. In most cases, our company will determine which employees will be assigned to cars. Employees who do not have company cars, but think they need them, can discuss this with their supervisor or consult our [Human Resources (HR)] department). We expect employees who drive company vehicles to follow the rules. You should: cars are harmful to our environment and expensive in use.

We will try to make environmentally friendly cars available to staff as far as possible. We also expect our employees to make good use of their allocated company cars, given the environmental impact. Examples of cases where the use of company cars is not necessary: General evaluation – This relates to the price that the employee would pay to tow the vehicle to the same geographical location during the same period. We want to make sure that all our employees are safe at work and respect the legality of our company. For these reasons, we will: employees with disabilities may also be entitled to company cars and parking spaces. We are also ready to make the necessary arrangements to facilitate the use of their company vehicle. Employees who take medications that strongly affect their sense of direction, vision, or reflexes may not be allowed to drive a company car. Companies are responsible for the tickets when they are issued for the vehicle. If they are issued to an employee, that employee is responsible for payment. If you have not been assigned a company vehicle and you think you need it, contact the human resources department. If employees are removed or withdrawn from their driver`s license, they must inform our [human resources department]. We will return your company car until it is authorised to drive in accordance with our directive (maintaining a clean driving certificate for at least [X years]).

Our Company Car Directive describes our guidelines for the use of company cars. A “company car” is any type of vehicle that our company assigns to employees in order to support their transportation needs for their work. Company cars are part of our business and we want to make sure our employees use them properly. When an employee uses a company vehicle for personal use, it is a taxable ancillary benefit. Personal use includes commuting to or from work, running errands, or allowing a spouse or family member to use the vehicle. To use the standard mileage rate for a vehicle you own, you must use the vehicle within the first year of purchase. If you are renting a vehicle and select the standard mileage rate method, you must use the rate for the entire rental period, including extension cords….